Upgrade your GP to the cloud

Stay current and competitive to remain profitable

With cloud adoption increasing at a phenomenal rate, companies have started to notice that they have more to gain for less. In the past, companies have succumbed to the pressure of investing in infrastructure, which meant huge capital expenditure outlays. The legacy applications become redundant and the business needs to adapt to current market dynamics and requirements.

This is especially the case for Dynamics GP users. They need to upgrade to newer versions of SQL and Operating Systems. This requires new hardware or servers to be in place before upgrading their software, which is a considerable decision to make—along with the cost of upgrading.

Replace your aging infrastructure by moving GP to the cloud

As with all technology, servers also have a lifespan where beyond it they start failing to perform as expected. Aging servers could severely impact business operations, and if the warranties expire, the manufacturer can charge heavily to keep the servers online. This creates a huge cost even more than buying an all-new server. In short: the older servers are, the tougher it is to maintain them, and it’s imperative for companies to look at the health of their current infrastructure. To know more about the importance of servers and how you can maximize your IT infrastructure, check out InterDyn BMI’s post: “Servers are the be-all and by-all in your business”

Business drivers with GP on the cloud:

With GP on the cloud, you need no significant upfront investments to collaborate and streamline operations towards improved productivity. Mobility helps enhance work experiences, enable employees access/update business-critical data anytime, anywhere, resulting in improved customer satisfaction. GP on the cloud is “OpEX” based, pay-per-use. You can now conduct business at a rapid pace while freeing up your resources as the hosting provider takes care of all the server support and maintenance work to keep them up and running. To learn more about the OpEx advantage, go to InterDyn BMI’s detailed post: “Capitalize on the OpEX Advantage: Upgrade your GP to the cloud”

System Requirements for GP 2013 and higher versions

If you are still on Dynamics GP 2013 or an earlier version, you should consider scheduling an upgrade as Microsoft ends mainstream support for GP 2013 on April 10, 2018. With this, you will no longer receive year end updates and there will be minimal support for this version. GP 2013 will then move into extended support until April 11, 2023. Visit InterDyn BMI’s blog to learn more about these system requirements and other recommendations you should know: “Upgrading GP: System requirements for versions 2013 and higher

Transitioning your GP to the cloud can benefit your business with better backups, on-demand access anytime and anywhere, better uptime, greater visibility into the operations, and greater flexibility to scale up or down as your business needs change.

There are many reasons to upgrade your system to the cloud and our experienced team is waiting to help you plan your upgrade. Visit www.trideapartners.com or contact us at info@trideapartners.com to discuss your upgrade path.

5 Steps to a Smooth Dynamics GP Upgrade

New versions of Dynamics GP are released every couple of years. As new versions are released, older versions eventually fall off the supported list at Microsoft. When this happens, it is a good time to consider an upgrade to the current version of Dynamics GP. Don’t worry; your unsupported version will not automatically stop working. However, you do run the risk of having compatibility issues with GP and the other applications that support or interact with GP. Another reason to upgrade is to take advantage of the features introduced in the new version of GP. A list of new features can be obtained on the www.Microsoft.com\dynamics site.

Many accounting and finance users have the “if it aint broke don’t fix it” feeling about upgrades. This sentiment is rooted in the concern that the upgrade will cause some issues that don’t exist today, so why risk it. As a formal accountant, I completely understand the concerns.

After 18+ years supporting GP, and performing over 80 upgrades, I have put together a list of the 5 things you should follow that will all but guarantee a successful upgrade. If you follow these 5 steps, your concerns should subside, and you will be able to reap the benefits of being on the most current version of Dynamics GP.

1)      Know Your GP Environment:

  1. Which GP Modules are installed and in use – Some modules will require special steps during the upgrade.
  2. Are you using any 3rd party (ISV) products – these will need to be installed and upgraded separately.
  3. Do you have any customizations or integrations with GP – these will need special attention and possible modification as part of the upgrade process.
  4. Do you have modified or custom reports – these may also need to be modified as part of the upgrade.

2)      Make sure your IT infrastructure supports the new version of Dynamics GP – You can acquire a list of System Requirements that provide a detail list of what is compatible with the new version of Dynamics GP.

3)      Perform a test upgrade – Completing a Test upgrade is recommended by Microsoft, and is an especially good idea if you have customizations, integrations, 3rd party products, or custom reports. Performing a test upgrade will allow you to identify and address any unforeseen issues that may come up. This will eliminate the downtime that the issues would have otherwise caused.

4)      Include users in the testing process – Whether you are testing the validity of the test upgrade or the live upgrade, the actual GP users need to be included in the testing. It is easy for consultants and managers to compare reports before and after an upgrade (which by the way is a must), but the users will be able to complete the real stress testing of simulated daily use of GP.

5)      Schedule the live upgrade when you have ample time to complete it – Example, if you estimate it will take 16 hours to complete the upgrade, plan to be down for 20, and give yourself ample time to complete some final validity testing.

Good luck!!

This post was written by Andy Warner, Solutions Consultant at Tridea Partners, Southern California Microsoft Dynamics GP Partner. For more information on Microsoft Dynamics GP, visit our website at http://www.trideapartners.com/.