Dynamics GP: FRx Migration to Management Reporter

In Microsoft Dynamics GP,  FRx has a Management Reporter (MR) migration wizard that will bring over reports into the new Management Reporter system. With a FRx migration, formatting usually comes over clean, but there are other differences between how this data is shown within the Row and Tree formats that may need some manual intervention.

In FRx, only the account number were referenced in the Financial Dimension link column within the row format.

FRx example:

15000

FRx ranges were indicated as follows:

(11511 TO 11599)

In MR, they reference the account segment name as well. When indicating a range, TO is no longer used.

MR example:

+Main Account = [15000]

MR ranges are indicated as follows:

+Main Account = [11511:11599]

The best way to quickly update these, is to copy the entire Financial Dimension column into Excel. First, do a find and replace for parenthesis and replace with brackets. Find ‘(‘ and replace with ‘[‘. Find ‘)’ and replace with ‘]’. Next, add a column for the plus (+) or negative (–) sign, the account segment name and the equal sign (=). Add the closing bracket in a separate column and then concatenate all three columns together to form what is shown in the examples above.

HINT: When entering ‘+Main Account = ‘ in Excel – it will give you an error because it thinks it is a calculation. Enter an apostrophe (‘) prior to the plus sign and it will recognize it as text.

This will get you most of the way there! Unfortunately there can still be some issues with the codes used in the Format Code column. In addition to replacing the TO with a colon as shown above, we often times need to update the TOT code as well. TOT was used a lot in FRx, but if we are adding two totals together in MR, we need to use the CAL format code and update the row references to include an ampersand (@) prior to the number.

FRx example:

TOT                       520 TO 820

TOT                       1480 + 1690

MR example:

TOT                       520:820

TOT                       @1480+@1690

Hope this helps everyone update their MR reports! If you need help updating MR reports, Tridea Partners would be happy to help! Our team has decades of experience in Dynamics GP!

This article was written by Kaydee Baker, Dynamics GP Application Consultant for Tridea Partners. Tridea is a leading Microsoft Dynamics provider serving CA, AZ, UT, CO, New England and surrounding regions.

 

Focus on Your Company’s Future, Let Dynamics GP Focus on Accounting Tasks

How can Microsoft Dynamics GP help you spend less time focusing on individual accounting tasks, and more time focusing on your company’s growth and future planning?  Dynamics GP can help you automate some processes, minimizing data entry error and allowing expenses to be effectively tracked and reported.

Here are a few items in Dynamics GP which can assist with efficiency and accuracy.

  1. Setup Control Account Management. This feature allows the company to determine which account segment to use for analyzing payables or receivables information.
  2. Assigning Accounts in Vendor and Customer Cards.  In customer and vendor cards, there is an option to enter in GL accounts and payment terms.  This enables GP to automatically populate distributions resulting in more accurate reporting and reduced processing time.
  3. Establish Variable Allocation Costs and Fixed Allocation Costs.  Variable Allocation and Fixed Allocation costs can reduce data entry errors and improve expense reporting. Costs can be distributed based on unit accounts such as square footage or number of employees.
  4. Workflow. GP’s workflow feature can establish approval settings for items such as purchase orders and batches.  A company may have multiple approvers, or may have approval settings based on amounts.

To learn more about these features, reach out to Tridea Partners and let us help you improve your business processes so you can focus on your company’s business strategy!

This article was written by Teresa Cortez, Dynamics GP Application Consultant for Tridea Partners. Tridea is a leading Microsoft Dynamics provider. www.trideapartners.com

Viewing Missing Transactions in Apply Sales Documents with National Accounts

One of our clients recently encountered an issue where they were unable to see posted invoices for a customer in the Dynamics GP Apply Sales Documents window.  These documents were correctly created and processed, and were visible in inquiry, but were not available to have payments applied when viewing the customer in Apply Sales Documents.

After some troubleshooting, we ascertained that the cause of the issue was National Accounts.  By default, when a user enters a customer in Apply Sales Documents, the National Account radio button is automatically selected next to View/Apply:

Dynamics GP National Account radio button

This is normally not a problem, but occasionally the parent account is in a different status or handled differently than the children.  In this case, we simply needed to select the Specific Customer option and choose the child from the dropdown; this allowed users to view and apply payments to the invoices that were previously missing!

This article was written by Daniel Gonet, Dynamics GP Application Consultant for Tridea Partners. Tridea is a leading Microsoft Dynamics provider serving CA, AZ, UT, CO, NH, MA, NY and surrounding regions.

 

Microsoft Dynamics GP2015 R2 Feature of the Day

Combine General Ledger Inquiry

In Microsoft Dynamics GP 2015 R2 in General Ledger, the inquiry windows have been consolidated.  Now, you can view open and historical information in the same window for Summary Inquiry, Detail Inquiry and for Account Summary.  Any GoTos or drill backs will now go to the single window instead of the user picking open or history.

 GP 2015 R2 Combine General Ledger Inquiry

 GP 2015 R2 Combine General Ledger Inquiry

Contact Tridea Partners if you are looking to find out more information on GP2015 R2!

 

How To Find The Hiding Notes Window In Dynamics GP

Have you ever clicked on the Notes icon in a GP window, saw it flash, but the window never popped up? Well here is a trick to help get it back up on your screen instead of hiding in the background.

When you click on the note icon in the GP window and nothing pops up, hold down ALT and SPACEBAR, this will bring up the following menu.

Dynamics GP Note Window

Click on Maximize. This will open the note window to fit your computer screen. Then just simply resize the window by dragging in the corners and/or sides of the maximized Note window. Once you close out of the resized note window, it will open to that newly resize window you just created. This issue can come up a lot with users who use dual monitors. Hope this helps!

This article was written by Shannon Hernandez, Dynamics GP Application Consultant for Tridea Partners. Tridea is a leading Microsoft Dynamics provider serving CA, AZ, UT, CO, New England and surrounding regions.