Positive Pay for Dynamics AX 2012

Positive Pay (commonly called SafePay) functionality from Microsoft Dynamics AX 2012 allows for the transmission of an electronic file to the bank to provide a list of paper checks which have been approved for payment. The bank then adds this list of sanctioned checks to their master file. Positive Pay for Dynamics AX 2012 process ensures that checks which are fraudulent will not be paid. The functionality is available out-of-the-box and multiple electronic file types are supported.

Once the functionality has been set up, the user need only generate the file by selecting the file format, company, bank account and the cut-off date for the checks.

Positive Pay for Dynamics AX 2012

The positive pay file is then generated and submitted electronically to the bank. A simple inquiry can be run to view the Positive Pay files which have been generated and the details of each file.

Positive Pay


If the file needs to be corrected, it can be recalled and re-submitted to the bank. If the bank sends a confirmation number to confirm that the file was received and processed, the confirmation number can be entered on the Positive Pay line.

Dynamics AX 2012


With the latest release of AX 2012 R2 Cumulative Update 7, AX 2012 now offers separate Positive Pay statements for Payroll bank accounts.

This post was written by Robin Ellsworth, AX Application Consultant at Tridea Partners. Tridea is a Microsoft Dynamics AX partner serving Southern California, Utah, Colorado and surrounding regions.

Dynamics AX Development – Where Do I Start?

Dynamics AX 2012 is a powerful product that sits on top of advanced products like SQL Server, SSRS, Sharepoint, and other Microsoft technologies.  Because of the overwhelming amount of possibilities available to customize Dynamics AX, and the complexity of each and every one of the technologies involved, sometimes simple questions like ‘Where do I start?’ are difficult to answer.  In my opinion, the best answer to this question is: it depends on what you want to accomplish.

Not the answer you were looking for? Well, nobody implements Dynamics AX because it is easy to implement or customize.  The selling feature of Dynamics AX is its flexibility, its capacity to adapt to any business, its reliability, etc.  Once you are immersed in the AX world, you’ll realize that you’ll need some technical training to accomplish basic tasks like writing reports, customizing forms, and even adding columns to a table.

Don’t get me wrong, the purpose of this article is not to scare you, but to let you all know that there is a learning curve that has to be followed before you reach that light at the end of the tunnel.

For starters, let’s look at the famous Dynamics AX object tree (AOT).  The AOT is the first place to go if you want to start modifying AX.  (Now you can answer the ‘Where do I start?’)

The AOT is the repository where all Dynamics AX objects are located.  Each component in Dynamics AX is a building block or object in AX.  Reports, forms, fields, data types, extended data types, queries, maps, menus are all good examples of AX objects.  Having all the objects arranged in a tree layout makes it simpler to find them.

Just hit CTRL-D to go to the development environment and the AOT window will be waiting for you.  Of course, you can hit the keyboard sequence many times if you want to open more AOT windows.  This is useful when you want to see two or more sections of the AOT side by side on your screen.

Dynamics AX Development - Where Do I Start?

I would recommend getting a big screen monitor (if you don’t have one by now) so that you can have multiple windows open at the same time.  You’ll find this convenient in the future because these windows pile up at breakneck speed.

The next big question to answer is:  ‘How do I know which object to edit or customize?’  And that will be the topic of future articles.  Stay tuned.


Written by Eduardo Sicouret, Dynamics AX Technical Consultant for Tridea Partners. Tridea Partners is a Southern California based Dynamics AX partner.

Dynamics AX, A Solution With Value

Microsoft Dynamics AX 2012 is the ideal ERP solution for businesses in need of a powerful, fully integrated ERP that provides flexibility and agility at a low cost of ownership.  From implementation to maintenance, Dynamics AX, allows user the ability to perform much of the application configuration to create a system fitting their unique business needs with minimal code modifications and technical involvement.  The users are empowered to build role based security, create workflows to mitigate risk, generate alert notifications for desired conditions, and construct intelligent organizations and accounting structures to manage data and reporting.

Security in AX is managed based on roles and tasks which are aligned with the structure of the business.  There are over 30 predefined roles that can be altered to meet unique segregation of duties or internal control needs by removing or adding specific privileges.  These roles are then assigned to users based on their responsibilities in the company. Once security roles have been assigned rules can also be established to enable business managers to control day-to-day user access based on business data.

Creating workflows is another powerful tool critical to mitigating risk and managing the approval of day to day transactions. With Dynamics AX these workflows can be built, updated and deployed by the user through graphical editors which are simple and easy to use.  The visual diagrams used in designing a workflow can vary from the very basic to incorporating complex, sophisticated hierarchies based on the organization structure. Once again, all being created and managed by the users.

Alerts are helpful in notifying users of specific activity that has occurred in the system.  They can be based on changes made to master data or constructed to signal that a particular transaction has taken place.  By enabling each user to define and configure these alerts individually, users are able to identify and monitor particular operations and take quick action accordingly.

With Microsoft Dynamics AX, defining the framework for the company and related organizational and financial structures are all under user’s control.  AX offers a multitude of dimensions and groupings that can be defined and utilized to aggregate, manage and report on key metrics and financial data.  For example,  users can configure posting profiles for customer and vendor groups to manage sets of data based on common traits. These can be easily updated and altered as the business grows or changes. The account structure in AX can accommodate an unlimited number of financial dimensions which can be linked to any number of organizational designations. For example, the “business unit” configured for use in a purchasing workflow can also be designated as a financial dimension for purposes of capturing financial data for that “business unit”.  Users are able to create rules and relationships between these financial dimensions in order to control the posting of financial data and eliminate entry errors.

Microsoft Dynamics AX is an excellent choice for companies looking for a robust ERP at a significantly lower cost of implementation and ongoing maintenance. It delivers value by empowering users to configure and administer vast portions of the application themselves.

This post was written by Susie Hadley,  AX Practice Manager at Tridea Partners. Tridea Partners is a Southern California based Dynamics AX partner.

System Considerations Before Your Life Sciences Company Goes Commercial

There is no question there are many system considerations when it comes to preparing your company to go commercial – each of which will depend on the business model you have and what business processes will be maintained in-house versus what is outsourced.  Such considerations might depend on whether manufacturing and fulfillment would be internal or through both a contract manufacturer and 3PL.  Other considerations include the following:

  • System of Record: Do you want your ERP software system to be the ‘system of record’ where you’ll be able to defend full product traceability in this system for FDA purposes.  Or, will this traceabilty be paper-based?
  • 3PL Integration / Contract Manufacturer Integration: Is your 3rd party logistics provider able to provide data integrations communications of product that was shipped.  How about providing your manufacturer with visibility into sales demand, and you with visibility into finished product or product costing?
  • Serial / Lot Controlled Items: Unless you’ve passed off all inventory responsibility to a contract manufacturing and 3PL, you’ll need full product lot or serial traceability and a means for managing this added element of effort.
  • CRM Requirements: Do you have plans for a CRM system, or the ability for the sales team to easily manage leads, opportunities and prospective client communications and follow ups so that new business doesn’t fall through the cracks?
  • Quality Management: Once sales of product occurs, it important to have strict controls over the inbound product quality and quality control through the manufacturing process.  Only specialized systems can manage these quality considerations.
  • Material Planning: Making sure the right products are available for the forecasted sales activity can become very important for some companies, which means they need to put an MRP and Sales Forecasting system in place to balance supply and demand.
  • Online Ordering / eCommerce: Today’s customer requires much more flexibility into how and when orders are placed for your product in the market.  However, online ordering comes with many complex challenges especially when dealing with FDA controlled products and operations. 
  • Expense Management: Once there is a sales team selling product, there are regulations in place for how they communicate with potential clients and how they can spend money on them.  One of those requirements is outlined in the ‘Sunshine Act’.  Make sure the systems help you managed towards these regulations.


If you would like to discuss these system considerations in more detail, or would like an assessment done of your current system, please contact Tridea Partners: sales@trideapartners.com.

This post was written by Andy Collins, Partner at Tridea Partners. Tridea Partners is a leading consulting provider of Microsoft Dynamics AX, Dynamics GP, and Microsoft Dynamics CRM software applications and professional services for the life sciences and health care industry.

Dynamics AX provides solution to Stone Brewing Co.

San Diego craft brewery, Stone Brewing Co. (Stone), outgrew their current Dynamics GP system as they rapidly became one of the top 10 craft breweries in the US. Considering Stone’s significant increase in production, upgrading to Dynamics AX was naturally the next step to support this success. The decision to upgrade to Dynamics AX came in late 2012. By utilizing Dynamics AX, Stone is able to manage more business processes in a single ERP system, eliminating several disparate systems, automating manual processes and increasing operational efficiencies. The WinWire below highlights Stone’s business challenges and the solutions offered by Tridea Partners and Microsoft Dynamics AX.

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