When processing vendor invoices for purchase orders, you may want to delay payment on a specific vendor invoice but still need to post the invoice to capture the liability to the vendor. If you do not want to place the vendor on hold for all payments, only for a specific invoice, Microsoft Dynamics AX 2012 allows you to enter an ‘Invoice payment release date’ on the vendor invoice before or after posting of the invoice. This will prevent the payment from being processed until the Payment release date specified for the invoice.
Place a vendor invoice on hold for payment before posting
Create the vendor invoice for a purchase order using the standard procedure
On the Vendor invoice tab on the Action pane, click Header view
Expand the Approval fasttab
Enter the Invoice payment release date
(Optional) Enter a Release date comment
Submit the vendor invoice to a workflow for approval or post the invoice. Once the vendor invoice is posted, an Invoice payment release date can be added or updated on an invoice by navigating to the Vendor transactions form.
Place a vendor invoice on hold for payment or update payment release date after posting
Navigate to the vendor record [Accounts payable>Common>Vendors>All vendors]
Select the vendor record
On the Vendor tab on the Action pane, click Transactions
On the Vendor transactions form, select the Invoice line
Click the General tab
Enter or update the Invoice payment release date
When a payment proposal is generated, the invoice will not appear for processing if the date range of the payment proposal only includes the Due date and not the Invoice payment release date.
As an example, the Invoice posting date is 10/15/2015 with Payment terms Net30. The Due date is calculated as 11/14/2015. An Invoice payment release date of 11/30/2015 was entered for the invoice.
If a payment proposal is generated with ‘To date’ = 11/14/2015, the invoice will not appear in the payment proposal form as the Invoice payment release date is not within the payment proposal date range.
If a payment proposal is generated with ‘To date’ = 11/30/2015, the invoice will appear in the payment proposal form for processing.
Additionally, if a payment journal is created using the ‘Settlement’ function, the Invoice cannot be selected (marked) for settlement if the posting date for the payment is before the Invoice payment release date. The Invoice payment release date would need to be modified on the Vendor transactions form before a payment can be processed for that vendor invoice.
This post was written by Robin Ellsworth, AX Application Consultant at Tridea Partners. Tridea is a leading Microsoft Dynamics provider.